Annie's Star Quilt Guild

By Laws

ANNIE‘S STAR QUILT QUILD
FOURTH AMENDED AND RESTATED
BY-LAWS
dated 2010

ARTICLE I - NAME OF GUILD
The name of this organization shall be Annie‘s Star Quilt Guild and is hereinafter referred to as the Guild.

ARTICLE II - PURPOSE OF GUILD
The purpose of the Guild is to foster and encourage the making, collecting and conserving of Quilts as well as to sponsor and support quilting activities, to perform philanthropic community service within California and to provide educational meetings, fun, and fellowship.

ARTICLE III MEMBERSHIP

Section I - Members
Membership in the Guild is open to any person, regardless of race, color, creed, national origin, or gender, who subscribes to the purposes of this Guild. Members are eligible to vote upon payment of dues and shall be supplied with a membership list with the understanding that this list will not be used for commercial purposes. Non-members may attend two general guild meetings as a visitor at no cost and would be expected to join with the Guild in order to continue their attendance. However, when a paid speaker is lecturing at the meeting, non- members may be requested to pay an entry fee as set forth in the standing rules.

Section II - Fiscal Year
The fiscal year shall run from September 1 to August 31.

Section III - Dues
Annual dues to the Guild are payable no later than the October general meeting. New members’ dues will be pro-rated after March 1. Dues amounts are set forth in the standing rules.
Members will receive free admission to all Guild general meetings as scheduled. Additional programs or workshops are subject to admission charges to members. New members will receive a welcome packet from the Membership Committee which will include:

a welcome letter from the President
a memebership list,
by-laws and standing rules

ARTICLE IV - MEETINGS
Section I - Regular and Special Meetings of the General Membership
The Guild shall schedule a regular meeting once a month. Other meetings may be announced by telephone or mail in advance. Guild business shall be transacted by the General Board members. The general membership shall approve the by-laws, dues, elections, and any other matter deemed necessary by the Board.

Business shall be transacted by a simple majority of those in attendance at the general meetings.

Section II - Place of Meetings
The place of meetings will be arranged by the President with approval of the board.

Section III - Board Meetings
Elected officers and committee chairpersons shall meet prior to the regular monthly general meetings. Special Meetings may be called by the President or other members of the General Board.

To transact business, a quorum of General Board members must be present. This quorum shall consist of at least eight (8) General Board members. Of these eight (8), there must be at least three (3) of the five (5) elected officers present. Motions will be passed by a simple majority of those present and voting of the General Board quorum. All board meetings are open to the General Membership.

Decisions requiring immediate action outside of scheduled board meetings shall be made by no less than two (2) elected officers and two (2) committee chairpersons. Items so approved and acted upon will be reported to the Board at the next meeting.

Section IV - Budget Review Committee
A Budget Review Committee meeting will be held annually, consisting of immediate past president, newly-elected president, immediate past vice-presidents, newly-elected vice- presidents, immediate past treasurer, newly-elected treasurer, and one guild member at large. An informal audit of the immediate past year’s books will be performed and a budget guideline for the just-commencing year will be prepared as set forth in the standing rules.

This meeting will be held during the month of August as soon after the change of officers as possible.

The budget guidelines will be presented to the President by September 15th.

ARTICLE V - OFFICERS
Section I - Officers
The President shall be the chief officer of the Guild and shall preside at all general and board meetings if possible. The President shall appoint committee chairpersons of standing and special committees and the nominating committee. The President shall instruct the Secretary regarding the issuance of notices, minutes, and general correspondence. The President shall receive financial reports from the Treasurer and together they will prepare an annual budget, taking under advisement the recommendations of the Budget Review Committee’s guidelines. The finalized budget will be presented to the Board for approval. The president has the power to sign all checks for the Guild with the Treasurer being the co signer, regardless of back previous policy that may allow only one signature. The President shall be the official spokesperson for the guild.

The Vice-President(s) shall serve as the Program Chairperson(s), and will serve as assistant to the President in all matters. The Vice-President(s) shall perform such duties as requested by the President. In the absence of the President, the Vice President shall conduct guild meetings and/or Board meetings. In the event the President cannot complete his or her term of office, the Vice-President(s) will assume all duties and responsibilities of the office of the President for the remainder of the term, The Recording Secretary shall keep records of minutes including all motions made and carried at each regular board or special meeting. She/he shall conduct guild meetings in the absence of the President and Vice-President(s).

The Corresponding Secretary shall take care of all general guild correspondence. The Treasurer shall have the care and custody of the Guild’s funds, and perform or cause to be performed the following duties:

recieve all monies

Pay all bills provided for in the budget; by the Board, or pursuant to Article IV, Section III, paragraph three of these Bylaws

Keep a proper set of books;

prepare an end-of-year financial report;

prepare monthly financial reports for the board and make available to the membership

present books for in-house audit(s) as set forth in the standing rules;

Serve on the Budget Committee; and

prepare budget vs. actual status report for the Board as set forth in the standing rules.